Registration Procedures & Policy

Basic Page Paragraph

Use of ACORN to register or enroll in courses means that you agree to abide by all the academic and non-academic rules and regulations of Wycliffe College and the Toronto School of Theology and that you assume the obligation to pay academic and incidental fees according to the policies and requirements that apply to you. Academic policies and procedures can be found in the TST Basic and Advanced Degree Handbooks (Handbooks | Toronto School of Theology (tst.edu) as well as the Wycliffe College Calendar. 

 

 

Find course schedule here: Course Listing | Wycliffe College,  Course Catalogue 2024-2025 | Toronto School of Theology (tst.edu)

For full explanation of the course code system, see Key to Course Codes.

Basic degree courses are numbered 1000 through 3000

  • 1000-level courses are foundational courses
  • 2000-level courses are survey courses and may have prerequisites
  • 3000-level courses are specialized courses and normally have prerequisites.

Graduate degree courses are numbered 5000 - 6000 

In exceptional circumstances, an MDIV or MTS student can apply to take a 5000 or 6000 level class with permission from the Graduate Centre for Theological Studies (GCTS) The form to request access to a 5000 level class can be found on the TST website (Resources & Forms | Toronto School of Theology (tst.edu)).

 

Section Coding There are four categories for course delivery:

  1. In-Person if the course requires attendance at a specific location and time for some or all course activities. These courses will have section codes starting in 0 or 4.
  2. Online – Asynchronous if the course has no requirement for attendance at a specific time or location for any activities or exams. These courses will have the section code starting with 61.
  3. Online – Synchronous** if online attendance is expected at a specific time for some or all course activities, and attendance at a specific location is not expected for any activities or exams. These courses will have the section code starting with 62.
  4. Hybrid if the course requires attendance at a specific location and time, however 33-66% of the course is delivered online. If online attendance is expected at a specific time, it will be in place of the in person attendance. These courses will have the section code starting with 31.

Some courses may offer more than one delivery method please ensure that you have the correct section code when registering via ACORN. You will not be permitted to switch delivery method after the last date to add a course for the given semester.

 

To join a class through remote synchronous means, you will require a webcam and microphone. Laptops have these by default. If you have a desktop you will need to purchase a webcam (webcams come with built in microphone). The same expectations for student engagement and participation which applies to in-class learning also apply to remote or synchronous learning situations.  In order to get the most out of the course and in respect for their fellow students, students should set aside the time when they are able to focus exclusively on the session.  Multi-tasking would be detrimental to the learning community.  We recommend finding a quiet space where you will not be interrupted.  We also encourage students to avoid browsing the web or looking at other sites while attending the online session. Students who log into class but do not contribute during discussion times will not be counted as participating in the class.

Remote synchronous ONLY class, including your participation, will be recorded on video and will be available to students registered in the class for viewing remotely after each session. Course videos and materials belong to your instructor, the College, and/or other sources depending on the specific facts of each situation, and are protected by copyright. Do not download, copy, or share any course or student materials or videos without the explicit permission of the instructor. For questions about recording and use of videos in which you appear please contact your instructor. 

Key Add & Drop Dates

View the full calendar here: TST Key Academic Dates | Wycliffe College

It is the students' responsibility to mark and plan ahead of key dates to ensure course registration, payment, and other academic activities are completed in a timely manner. In each terms, these are the dates to specifically watch for as it has registration and financial implications. Read more on Student Account website

Students should know the requirements of their degree program and may need to consult with their college academic adviser according to the procedures of their college before registering for courses.

Course adds: For Fall and Winter courses this is last day of the first week of classes. In the summer session, a student must register for a course before the first four hours of instruction have concluded. For summer courses, the Last Day to Add the course is published in the Course Catalogue.

Course withdrawals: The final day for withdrawing from a course without academic penalty is generally when one-third of the hours of class instruction have concluded; the precise dates are published in Key Academic Dates. Students who do not intend to complete a course or courses must cancel the course via ACORN before the deadline for withdrawal without academic penalty. Students still enrolled in a course after the final date to cancel the course will receive a grade for that course. Not attending classes or ceasing to complete further course work or not writing the examination do not constitute grounds for cancellation without academic penalty from a course; the course remains on the record with the grade earned, including “0” for incomplete work. If you cancel a course, the course fee is adjusted or reversed in accordance with this schedule, using the course cancellation date recorded on ACORN. If you cancel your registration for the session, there are additional financial implications.

For Summer courses, unless otherwise stated in the ‘Enrolment Notes’ of the course listing, the last date to add a course, withdraw from a course (drop without academic penalty) and to obtain a 100% refund (minus the minimum charge) is one calendar day per week of the published meeting schedule (start and end date) of the course as follows: One-week Summer course – 1 calendar day from the first day of class for the course; Two-week Summer course – 2 calendar days from the first day of class for the course, etc. up to a maximum of 12 calendar days for a 12 week course. This is applicable to all delivery modalities.

Fee Refund from Dropped Course: Last Day to Drop HF and YF Courses without Academic Penalty is not the same day as last day to drop without financial penalty. The amount of a refund depends upon the date the registration or course cancellation is recorded on ROSI. An exception to the refund schedule will normally be considered ONLY when there is evidence of an error on the part of the university. For the full Refund Schedule visit Refund page for more detailed schedule on financial implications. (Toronto School of Theology --> Wycliffe College).

 

Fall

Winter

Summer

Registration Opens for Fall-Winter, or Summer Courses
TST students can registration for courses via ACORN from this date.

Mid-July

Mid-July

Early April

Registration Deadline
Minimum payment* must be made and posted to student's ACORN account to complete registration. Students must have REG status by this date in order to add or drop UTSU Extended Healthcare and access some services provided by UofT. Depending on the method used to make payment it may take up to 10 business days for payments to show on the record, so early payment is recommended.

Early August

Early December

 

Last day for GCTS Office to receive complete and signed requests
for activities such as Reading and Research (R&R) courses, Leave of Absence (LoA), Coursework Extension, BD students requesting to take Graduate level courses, Program Extension, Candidacy Extension etc.

Late August

Early December

 

First Day of Class for the Term
First day of particular class may vary but this is the term start date for all classes in the term.
If you cancel a term registration on or after this day, you will be charged a minimum charge for the term.

Usually second week of September

Early January

Early May (this term start date applies to summer courses that starts later, if students cancel a session after this date, minimum fee will be charged)

Last day to add HF, HY, YF and YY courses
Last day for students to add Fall (F) and Year-long; Fall-Winter (Y) courses via ACORN.

Usually the Friday of the same week that class begins

Usually the Friday of the same week that class begins

*One calendar day per week of the published meeting schedule

Financial Cancellation of Registration due to Non-payment (FINCA)
Automatic cancellation of Registration for students who have not made the minimum required payment as shown on their invoice available via ACORN, or who have not made OSAP deferral arrangements.

Early October

Mid-late January

Early July

Last Day to Drop HF and YF Courses without Academic Penalty*
This is the last day for students to drop the respective term courses without academic penalty. Courses dropped after this date will show on transcripts with a grade based on the work submitted. Students can drop courses via ACORN.

Mid-November

Mid-March

 

 

 

 

 

Cancelling Your Registration in A Session

To cancel registration in a particular session you need to drop all of your courses. To drop courses, you must login to ACORN. When you drop your last course, you will be asked if you want to cancel your registration. Cancelling your registration will block course enrolment privileges for that particular session. 

To avoid a minimum charge, drop all of your courses before the academic session begins. If you drop all courses on or after the first day of the academic session, the University will charge you a minimum charge (around $320). Please note that you may incur more charges if you drop your classes after a certain date. 

Read more on Student Account website

You will need ACORN for:

  • Add and drop courses
  • Add and change meeting sections
  • List courses on your record
  • Check to see if there is still room in a course
  • Check your waiting list status
  • View/print your timetable
  • Access grades, GPA’s and academic status
  • Display your academic record
  • View/print fees invoices
  • View/print T2202A’s (tax receipts)
  • Change and reactivate your PIN
  • Change your address and telephone number
  • Change your email address
  • Change next of kin and emergency contact information
  • View other personal information
  • List your ROSI transactions
  • Sign up for refunds by direct deposit

Use of ACORN/ROSI to register or enroll in courses means that you agree to abide by all the academic and non-academic rules and regulations of Wycliffe College and the Toronto School of Theology and that you assume the obligation to pay academic and incidental fees according to the policies and requirements that apply to you. Academic policies and procedures can be found in the TST Basic and Advanced Degree Handbooks (Handbooks | Toronto School of Theology (tst.edu)) as well as the Wycliffe College Calendar. There is registration requirement for all Basic Degree programs at Wycliffe College, see section on Continuation of Registration.

 

Registration Procedure for Conjoint Students on ACORN

Conjoint students are students in MDiv, MTS, Certificate of Theological Studies, MA in Theological Studies, ThM, DMin, PhD in Theological Studies

By mid-July for Fall and Winter sessions(date varies by year), you will be able to register for courses via the web, by using ACORN (University of Toronto Student Information System). ACORN stand for Accessible Campus Online Resource Network.  

  • This instruction applies to all courses except for Reading & Research courses, comprehensives, or thesis (see below instructions on how to register for R&R courses and thesis).
  • For Basic Degree student, UofT full-time student status requires 4 or more courses/credits. Part-time students is defined as those who with a load of 3 or less courses.

Every student has an academic adviser who can advise on course selection. As a simple guide please use the worksheet for your program and try to complete courses in the suggested order. If you would like a new or an updated copy of your worksheet, please email the registrar's office (wycliffe.registrar@utoronto.ca). For example all MDIV students should try to begin with WYP1111HF Life Together, and MTS students should begin with the core required courses. Core courses beginning with 'WY' on the worksheet are Wycliffe required classes.

 

1. Log in and Update Information

  1. Click on ACORN.
  2. Click on "Login to ACORN".
  3. Enter your UTORid/JOINid and password and click "Login".
  4. Now you have access to ACORN. (N.B., more information can be found on U of T's ACORN How-To webpage)
  5. If you want to update your address, telephone number or email, click on “Personal Information”.
  6. You can exit the session at any time by clicking on “logout”.

 

2. Register for Courses

(Please note: more information can be found on U of T's ACORN How-To webpage)

  1. Click on “Enrol & Manage”
  2. At the top of the ‘Enrol & Manage’ screen choose the session tab you’d like to enrol courses in (e.g. 2022-2023 Fall/Winter)
  3. Click on "Courses" under the session tab chosen in the previous step
  4. Use the search field to search for courses by course code or title. Results will start appearing after three characters.
  5. Click on the course in which you would like to enrol.
  6. A pop-up modal window will appear. Select the desired section code ahttps://studentaccount.utoronto.ca/payment-deadlines-penalties/fall-winter-session-pay-or-defer/mong what's offered. Refer to above Section coding for information.
  7. Click the ‘Enrol’ button.
  8. If you have successfully enrolled in the course you will receive a success notice on the top right corner of your screen and the course will be listed under your currently enrolled courses.

 

3. To Drop a Course

  1. On the Courses screen, click the gear icon on the top right corner of the course you want to drop.
  2. Select “Drop Course” from the drop-down menu that appears.
  3. On the course pop-up modal that appears, review the information presented and click ‘Drop Course’.
  4. If you have successfully dropped the course you will receive a success notice on the top right corner of your screen and the course will no longer be listed under your currently enrolled courses.

 

Academic Deadlines: Please pay attention to academic dates for Last Day to Add, and Last Day to Drop HF and YF Courses without Academic Penalty. You will be responsible for any fees and academic penalties incurred if you do not drop your courses by the appropriate deadline. Pay close attention to the difference between refund deadlines and academic deadlines. It is strongly recommended that you refer to the fees website (www.fees.utoronto.ca) for more detailed information on fees and refunds.

Summer Courses Drop: For Summer courses, unless otherwise stated in the ‘Enrolment Notes’ of the course listing, the last date to add a course, withdraw from a course (drop without academic penalty) and to obtain a 100% refund (minus the minimum charge) is one calendar day per week of the published meeting schedule (start and end date) of the course as follows: One-week Summer course – 1 calendar day from the first day of class for the course; Two-week Summer course – 2 calendar days from the first day of class for the course, etc. up to a maximum of 12 calendar days for a 12 week course. This is applicable to all delivery modalities.

When you drop a course, ACORN will auto-recalculate your invoice. Tuition refund schedule can be found here: Current Fall-Winter Fee & Refund Schedules - Student Accounts - University of Toronto (utoronto.ca), select Toronto School of Theology on the link listed. 

 

 

As a non-conjoint student (occasional, CAS, DCS), you will register for classes by completing the Course Enrolment Form. You may find a list of courses on the website: Course Listing/Search | Wycliffe College Please take care to look into the method of delivery of the course and obtain necessary instructor approval if needed. They will be specified when you click into the class link. 

Some courses may offer more than one delivery method. You will be able to see that on the Course listing page of the chosen course. Please ensure that you indicate the one you would like to register for in the enrolment form. 

Instructions:

  1. Do no fill in the student ID. Conjoint student do not have student IDs.
  2. Fill in the year of the term you'd like to register for. 
  3. Course: you can find the course code on the schedule
  4. Section code: if the class is in the Fall, then input “F” as in first semester, if it’s in the winter, then input “S” as second semester. Or if it’s a year long course, input “Y”. For summer courses, refer to the online course listing. It is the last character of the course code.
  5. Lecture Meeting Section: see course listing for meeting section offered. The coding is as listed: L0101 - In-Person, L6101-Online Asynchronous, L6201 Online-Synchronous, L3101 Hybrid. 
  6. Course tile: you can find the title on the online course listing.

On the bottom of the form, print your full name. Select Part time (3 or less courses) or Full time (4 or more courses)

Sign and date. Return the signed form to wycliffe.registrar@utoronto.ca

To drop a course, please email the Registrar. 

Registration for Reading & Research Courses

Directed reading courses for basic degree students are exceptional. Students who wish to do a directed reading course in a specific area not covered in a regular TST course must first speak with the professor with whom they wish to do the course. If the professor is agreeable the student is required to complete the Reading & Research course registration form available on the Wycliffe College website (under Forms & Documents) or from the Registrar's office. The form is to be completed and signed by both the student and the instructor. It is then submitted to the Registrar who will enter the course on ROSI.

R&R courses are subject to the same registration and completion deadlines as regular courses.

Check academic dates for last day to submit a request Key Academic Dates | Toronto School of Theology (tst.edu). For Fall, it usually falls at the end of August, and mid-December for Winter term. The registration form can be found on TST website.

Advanced Degree students can take as many R&R courses as their program allows them to do. The registration procedure is the same as for Basic Degree students.

 

Registration for Basic Degree Summative Exercise/Thesis, MTSD ELP

Guidelines and registration form for MTS SE/Thesis, MDiv Thesis, MTSD SE guideline and MTSD ELP can all be found in Documents & Forms

To register for a summative exercise or thesis, students are required to complete the Basic Degree Summative Exercise/Thesis Registration form available on our website (under Documents & Forms). Please note: thesis, summative exercises and MTSD ELP are subject to the same registration deadlines as regular courses.

 

 

 

For Conjoint students, once you have added classes ACORN will generate an invoice. You are encouraged, when able, to pay your full invoice in August. The last days for payment usually falls on the end of September for Fall and mid-January for Winter. If your minimum tuition is not received by the FINCA date, your registration will be cancelled and all courses dropped.  

Minimum payment must be made and posted to student's ACORN account to complete registration. Students must have REG status by the Registration Deadline date in order to add or drop UTSU Extended Healthcare for domestic students, or UHIP for international students, and access some services provided by UofT. Depending on the method used to make payment it may take up to 10 business days for payments to show on the record, so early payment is recommended. If you miss the deadline you will need to visit the Registrar’s Office at Wycliffe College with proof of payment so we can register you officially on ROSI.

Make a Fee Payment Within Canada - Student Accounts - University of Toronto (utoronto.ca)

Make a Fee Payment From Outside of Canada - Student Accounts - University of Toronto (utoronto.ca)

For information on how to pay tuition see here.

You will know that your registration is complete if your status is shown as “Registered” in the “Course Enrolment” tab in ACORN. If your status says “Invited” or “INVIT” you are not registered and need to pay your fees so that you do not risk losing your courses. If you have paid your fees and it has not yet registered on ACORN, contact the Registrar’s office.

 

For non-conjoint students, in the 2 weeks after sending your registration form, you will receive an email with an invoice for the registration. The amount of your invoice is calculated as follows:

Tuition fee x courses + PT/FT incidental fee for the term or academic year + yearly system access fee 

Refer to Fees for exact amount. 

The payment can be made online following the link on the invoice, by your debit card or credit card. If you are planning to send a cheque to the college, please email the registrar's office so your online invoice can be marked to avoid double-charging. Completed payment is required for you to access course materials online and join the class.

 

1. Refunds

All refunds for conjoint students are processed in CAD and sent through direct deposit. Please ensure that's set up on your ACORN. If you are not able to set up direct deposits, please contact Student Accounts team for support. For each term, the University Registrar’s Office will review credit balances for non-OSAP students and will process refund requests as follows:

Fall term: End of October
Winter Term: End of March
Summer term: End of June

You can read more here: Request a Refund - Student Accounts - University of Toronto (utoronto.ca)

For non-conjoint students, refunds will be sent through original payment method.

 

2. Maintain Updated Address

Tax forms are sent to your address on file. Conjoint students must update their address on ACORN. Non-conjoint students should email the Registrar's office to update their address. 

 

3. Late Tuition Payment

There are administrative and academic consequences for late fee payment. Late tuition payment or account owning pass deadlines will incur monthly service charges (1.5% compounded - 19.56% per annum) and lead to further administrative and academic consequences, such as registration restriction, service suspension or outstanding accounts being transferred to debt collection agency. It is the students' responsibility to ensure that their tuition and fees are paid, and no outstanding balance remain pass deadlines. Read more through the links below:

Fee Payment & Service Charge Billing Deadlines - University of Toronto (utoronto.ca)

Restrictions on Past Due Accounts - Student Accounts - University of Toronto (utoronto.ca)

Students with outstanding financial obligations to the university must pay their fees in full before registering in the next academic session.

 

See Basic Degree Handbook section 7 Handbooks | Toronto School of Theology (tst.edu) 

1. Continuation of Registration Requirement 

It is crucial that a Basic Degree student maintain their registration according to the Handbook. Failure to register in the required timeframe will result in Construed withdrawal.

  • MTS, MTS Development, MDiv, CAS, Non-conjoint students are required to take at least 1 course per academic year to maintain registration.
  • Continued registration each term is required for CTS (Certificate of Theological Studies) students. Students are required to take a minimum of 1 course (1 X 0.5 FCE) each Fall and Winter semester. Students are required to be registered in consecutive academic years until completion, with the exception of approved Leaves of Absence. CTS students who do not take summer courses will have a placeholder (with no fee) to maintain their registration until they register again in the Fall.
  • If you do not plan to take a course in an academic year (Fall and Winter term), you must submit an approved Leave of Absence Form

 

2. Construed Withdrawal

A student who does not register for courses in a given year, does not apply for a leave of absence, and does not apply for continuation of registration, may be deemed to have withdrawn from studies. If such a student decides at a later date to resume studies, he or she may be required to apply for re-admission, and re-admission will not be guaranteed.

     

    3. Approved Leave of Absence

    With the approval of the college of registration, a student in a conjoint basic degree program may be granted up to one calendar year of parental, health, or compassionate leave. This period of leave does not count towards the maximum number of years which the college may allow for the completion of a program. Leave of Absence Form for BD students.

     

    4. Withdrawal

    A student may withdraw from a program by application in writing to his or her college of registration and fill a withdrawal form.

     

    If you have any questions or concerns, please email the registrar's office (wycliffe.registrar@utoronto.ca).

    If you do not have an open registration, you may fall under one of the following categories: 
     

    1. If you are an Advanced Degree student but does not see registration open, please ensure that you have submitted an annual report or required extension request for your candidacy or program. 
    2. If you have an outstanding balance from previous academic year on your account, and you have not made the minimum payment to clear the hold. Please make the payment on ACORN to clear the financial hold, then email the Registrar's office to have your registration added manually. 
    3. If you have not registered for any courses in the past academic year, you would not have been invited to register. Please contact me if you’d like to have registration opened for you. 
    4. If you have 2 or more SDFs (course extensions) on your academic history, you are prevented from registering until they are cleared. This is to ensure that students are not overloaded with new assignments that prevent them from completing their previous works on time. 

    If none of the above apply and you would to register, please email the Registrar's office for more details.