Registration Procedures

Registration Procedures

These procedures apply to the following programs: MDivMTS (all tracks), Certificate of Theological StudiesMA in Theological StudiesThMDMinPhD in Theological Studies. For all other Wycliffe programs, the Registrar will contact students directly with registration procedures for their program.

From Monday July 18 2022, you will be able to register for courses via the web, by using ACORN (University of Toronto Student Information System). ACORN stand for Accessible Campus Online Resource Network.  

  • This instruction applies to all courses except for Reading & Research courses, comprehensives, or thesis (see below instructions on how to register for R&R courses and thesis).
  • For Basic Degree student, UofT full-time student status requires 4 or more courses/credits. Part-time students is defined as thoso who with a load of 3 or less courses.

Every student has an academic adviser who can advise on course selection. As a simple guide please use the worksheet for your program and try to complete courses in the suggested order. If you would like a new or an updated copy of your worksheet, please email the registrar's office (wycliffe.registrar@utoronto.ca). For example all MDIV students should try to begin with WYP1111HF Life Together, and MTS students should begin with the core required courses. Core courses beginning with 'WY' on the worksheet are Wycliffe required classes.

 

Course and Section Coding, Notes on In-Person, Remote and Online Courses

Find course schedule here: Course Schedule | Wycliffe College. (More courses will be added and class time may be udpated)

  • MDIV and MTS students are allowed to take 1000, 2000, and 3000 level classes.*
  • Advanced graduate students should be taking 5000 or 6000 level classes.
  • In-person classes will have section code L0101. If the main deliver mode for the course is in-person, but instructors allow remote students access (via Zoom), you will still be registering for L0101. There is no seperate code for that.**
  • Remote synchonous ONLY class will have section code L6201 with a note about it being synchonous.  All of the students registered in this section are expected to log into the class on the day and time shown in the course description (via Zoom).**
  • Online asynchronous classes has been offered at Wycliffe since 2001. These have the section code L6101 and are ‘asynchronous’. This means that there is no one time when the class has to be online together so a student has the flexibility to log into the class on QUERCUS whenever they want, to complete the weekly assignments.

 

*In exceptional circumstances, an MDIV or MTS student can apply to take a 5000 or 6000 level class with permission from the Graduate Centre for Theological Studies (GCTS) The form to request access to a 5000 level class can be found on the TST website (Resources & Forms | Toronto School of Theology (tst.edu)).

**To join a class through remote synchonous means, you will require a webcam and microphone. Laptops have these by default. If you have a desktop you will need to purchase a webcam (webcams come with built in microphone). A link on how to use Zoom: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-VideoTutorials. The same expectations for student engagement and participation which applies to in-class learning also apply to remote or synchronous learning situations.  In order to get the most out of the course and in respect for their fellow students, students should set aside the time for Zoom when they are able to focus exclusively on the Zoom session.  Multi-tasking would be detrimental to the learning community.  We recommend finding a quiet space where you will not be interrupted.  We also encourage students to avoid browsing the web or looking at other sites while attending the zoom session. Students who log into the Zoom site but do not contribute during discussion times and are not visible through live video will not be counted as participating in the class.

Remote synchonous ONLY class , including your participation, will be recorded on video and will be available to students registered in the class for viewing remotely after each session. Course videos and materials belong to your instructor, the College, and/or other sources depending on the specific facts of each situation, and are protected by copyright. Do not download, copy, or share any course or student materials or videos without the explicit permission of the instructor. For questions about recording and use of videos in which you appear please contact your instructor. 

 

Note:
Use of ACORN/ROSI to register or enroll in courses means that you agree to abide by all the academic and non-academic rules and regulations of Wycliffe College and the Toronto School of Theology and that you assume the obligation to pay academic and incidental fees according to the policies and requirements that apply to you. Academic policies and procedures can be found in the TST Basic and Advanced Degree Handbooks (Handbooks | Toronto School of Theology (tst.edu)) as well as the Wycliffe College Calendar.

 

Key Add & Drop Dates

View the full calendar here or on TST website: https://www.wycliffecollege.ca/tst-key-academic-datesKey Academic Dates | Toronto School of Theology (tst.edu)

It is the students' responsibility to mark and plan ahead of key dates to ensure course registration, payment, and other academic activities are completed in a timely manner.

Fall 2022 
Jul. 18 Course registration for 2022-23 Fall/Winter begins
Aug. 10 2023 Registration Deadline (Minimum payment must be made to complete registration)
Sept. 1 Last Day to Submit signed approval request for academic activities for fall 2021
Sept. 16 Last day to add YF, HF, HY and YY courses
Oct. 7 Automatic Cancellation of Registration for students who have not made the Minimum Required Payment - MRP and are not OSAP recipients (FINCA)
Nov. 11 Last day to drop YF and HF activities without Academic Penalty
Winter 2023  
Dec. 2 Winter 2023 Registration Deadline (Minimum payment must be made to complete registration)
Dec. 14 Last Day to Submit signed approval request for academic activities for Winter 2023
Jan 13 Last day to add HS and YS courses
Jan. 27  Automatic Cancellation of Registration for students who have not made the Minimum Required Payment - MRP and are not OSAP recipients (FINCA)
Mar. 10 Last day to drop HS, YY, HY and YS courses without Academic Penalty

Step-by-Step Instructions for Using ACORN

1. Click on ACORN.

2. Click on "Login to ACORN".

3. Enter your UTORid/JOINid and password and click "Login".

Now you have access to ACORN.

If you want to update your address, telephone number or email, click on “Personal Information”.

If you a non conjoint student i.e. a certificate or diploma student or an occasional student  you will not have access to ACORN or ROSI. The Registrar's office will contact you with how to register for courses individually.

You can exit the session at any time by clicking on “logout”.

Register for Courses

(N.B., more information can be found on U of T's ACORN How-To webpage)

1. Click on “Enrol & Manage”

2. At the top of the ‘Enrol & Manage’ screen choose the session tab you’d like to enrol courses in (i.e. 2022-2023 Fall/Winter)

3. Click on "Courses" under the session tab chosen in the previous step

4. Use the search field to search for courses by course code or title. Results will start appearing after three characters.

5. Click on the course in which you would like to enrol.

6. A pop-up modal window will appear. Select the primary section. This will be either LEC0101 for an in person class, LEC4101 for a class held off site,  LEC6101 for an asynchronous online class, LEC6201 for a synchronous remote class. The difference between asynchronous and synchronous delivery is that with asynchronous there is no one time when you have to log into the class. With classes offered with remote access, currently via zoom, you have to attend the class at the stated time. i.e. all the class participants will be online together.

7. Click the ‘Enrol’ button.

8. If you have successfully enrolled in the course you will receive a success notice on the top right corner of your screen and the course will be listed under your currently enrolled courses.

To Drop a Course

1. On the Courses screen, click the gear icon on the top right corner of the course you want to drop.

2. Select “Drop Course” from the drop-down menu that appears.

3. On the course pop-up modal that appears, review the information presented and click ‘Drop Course’.

4. If you have successfully dropped the course you will receive a success notice on the top right corner of your screen and the course will no longer be listed under your currently enrolled courses.

Registration for Reading & Research Courses

Directed reading courses for basic degree students are exceptional. Students who wish to do a directed reading course in a specific area not covered in a regular TST course must first speak with the professor with whom they wish to do the course. If the professor is agreeable the student is required to complete the Reading & Research course registration form available on the Wycliffe College website (under Forms & Documents) or from the Registrar's office. The form is to be completed and signed by both the student and the instructor. It is then submitted to the Registrar who will enter the course on ROSI. Please note: R&R courses are subject to the same registration and completion deadlines as regular courses. For the fall term, signed approval requests should be submitted no later than September 1, 2022 and for the winter term, no later than December 15, 2022 for winter activities..The registration form can be found at, https://www.tst.edu/resources/Graduate%20%28AD%29%20Reading%20%26%20Research%20%281117%29%20Fillable_1.pdf

Advanced Degree students can take as many R&R courses as their program allows them to do. The registration procedure is the same as for Basic Degree students.

Registration for Basic Degree Summative Exercise/Thesis

Full guidelines are posted on the college website. To register for a summative exercise or thesis, students are required to complete the Basic Degree Summative Exercise/Thesis Registration form available on our website (under Documents & Forms). Please note: thesis and summative exercises are subject to the same registration deadlines as regular courses.

Making a payment:

Once you have added classes ACORN will generate an invoice and minimum payment should be made by August 6, 2022 to allow sufficient time for the money to reach your student account by August 10, 2022

For information on how to pay tuition see here.

Other Important links

If you have any questions or concerns, please email the registrar's office (wycliffe.registrar@utoronto.ca).